Why Stay in the Conference Hotel?
First-it's the center of conference activity! You'll be able to network easily with other conference attendees. It's a quick trip to get to the program and functions, and just as quick to nip back to your room for a break. You'll have a better conference experience.
That's obvious. But there are other reasons that you might consider before you look at another hotel.
The conference planners have taken their role of finding a conference site very seriously. They looked at a number of locations. The needs of attendees as individuals were considered as well as the need for conference meeting spaces.
Everyone enjoys meeting in a comfortable conference venue, offering quality service and support for workshops, roundtables and plenary sessions. As the quid-pro-quo for that service and support, EUSA guarantees that a percentage of attendees will stay in the hotel. The hotel generally discounts the rate for conference attendees from their normal charges.
Our contract with the hotel then guarantees specific numbers of sleeping rooms will be used each night during the conference. A complex negotiation of meeting room space, functions and events (with food), and sleeping room provides the most value per dollar for the conference and those attending it. If the conference does not meet the contracted sleeping room commitment, the hotel gets paid anyway. Unfilled rooms can cost the conference thousands of dollars.
We contract for sleeping rooms so the hotel will hold a block of rooms for attendees, so that we are sure there is space for all who will attend. In addition-in general attendees will pay a lower rate than other guests in the hotel due to the contract.
Please support the conference and EUSA by staying at the conference hotel if possible! We have provided a discounted registration rate for those staying in the hotel as an extra incentive.